Done-for-you project management for agencies

Walk through the system before you buy it.

I build fixed-price operations systems for agencies in ClickUp, Notion, Asana or monday.com, live in 7 to 10 working days. Seven of them are open below, so you can watch the case study, follow the full walkthrough, click around the real workspace and decide whether it fits how your team works. Built once, paid once.

Start the tour →
Seven demo workspaces open to explore, no sign-up needed
7demo workspaces you can open and click through today
7–10working days from kick-off to a team using the system
$1,097fixed price for the Core build, paid once
4tools: ClickUp, Notion, Asana and monday.com
Sound familiar?

Most agency founders I talk to are running the business from memory.

Client work lives in Slack threads, inboxes and three different spreadsheets, so the only person who really knows where everything stands is you. That holds together at five clients and starts to come apart around fifteen, usually right when you want to hire.

i.

Work is scattered everywhere

Tasks sit across Slack, email, docs and sheets, with no single place to see what's happening.

ii.

Deadlines slip quietly

Nobody notices a missed date until the client emails to ask about it.

iii.

You chase every update

The hours you could bill go into hunting down who's doing what.

iv.

Every client starts from scratch

No templates, so each project is set up by whoever happens to pick it up.

v.

Ownership is vague

Tasks fall through because everyone assumes someone else has them.

vi.

New hires take weeks

Nothing is written down, so every bit of training runs through your head.

Do the maths

What the mess is costing you each month

Move the sliders to match your agency. Count the time spent chasing updates, redoing work and setting projects up by hand.

Lost every month
$3,200
That's $38,400 a year.
At these numbers, the $1,097 Core build costs less than 2 weeks of the time you're already losing.
Monthly figure = hours × rate × 4 weeks.
The tour

Seven workspaces, open for you to look around.

I built each one against a real kind of brief I see from agencies and service businesses. Every workspace comes with a short case study video, a full demo walkthrough and a live link, so you can open any task, follow the automations and see how the views fit together.

▶ Case study video ▶ Full demo walkthrough ↗ Live, read-only ClickUp link

Seen one that's close to how your team works? I'll build yours around your services, your people and your tools.

Who's building it

Hi, I'm Goga. I build the system and stay until your team uses it.

I'm an operations specialist and project manager based in Abuja, working with agencies remotely. Every build comes with written SOPs, video walkthroughs and live training, because a workspace nobody opens is just an expensive folder.

The most complex CRM I've designed tracked customer experience across more than 170 locations, pulling scores in from three platforms through webhooks and scripts. The clinic demo above is a rebuild of that system.

Top Rated Pluson Upwork, with a 100% Job Success Score
7+onboarding systems and full ClickUp workspaces for software and marketing agencies
How it works

From scattered to settled in four steps.

Before we start
01

Free audit call

30 to 60 minutes mapping how work moves through your agency today and where the time is leaking.

Days 1 to 4
02

System design

Your workspace, pipelines, templates and automations, built around the services you actually sell.

Days 4 to 6
03

SOPs and docs

Written processes, naming conventions and video walkthroughs, so the system still makes sense in six months.

Day 7 onwards
04

Live onboarding

Training with your team, adjustments made on the spot, then a support window while everyone settles in.

Packages & pricing

One build. Paid once, used every day.

Fixed prices, agreed before we start, with 50% upfront.

Core Agency System
$1,097
Teams up to 15 · under 7 working days
  • Needs assessment and workflow audit
  • Full workspace and pipeline setup
  • Task templates and automations
  • SOP manual and naming conventions
  • Video walkthroughs
  • 1 live team training session
  • 14-day support window
Most popular
Growth Agency System
$1,397
Teams up to 30 · 7 to 10 working days
  • Everything in Core, plus
  • Multiple pipelines for sales, production and QA
  • Advanced automations and integrations
  • 2 live team training sessions
  • 1 month of follow-up and optimisation
  • 30-day adoption check-in
Scale Agency System
$1,797+
Teams of 30+ · 10 to 14 working days
  • Deep operational audit
  • Custom workflows and CRM integrations
  • Data migration from your existing tools
  • Detailed SOPs for every role
  • 3 to 4 live training sessions
  • 6 weeks of post-launch support
Built in ClickUp, Notion, Asana or monday.com +$150 to $300 for extra Slack, CRM and calendar integrations Ongoing support retainer from $300 a month
Questions

Things people ask before the call.

Anything else, bring it to the audit. That's what it's for.

Which tool should we use?

Usually the one your team already lives in. If you're not sure, we'll decide together on the audit call. I build in ClickUp, Notion, Asana and monday.com.

Do we need a paid ClickUp plan?

Some features, like dashboard cards that calculate custom fields, need ClickUp Business. I'll tell you on the call what your current plan can handle and work around the gaps where that makes sense.

What if my team doesn't use it?

Adoption is part of the job. You get SOPs, video walkthroughs and live training, and the Growth package includes a 30-day check-in to see what's being used and fix what isn't.

Can you move us over from another tool?

Yes. Data migration is included in the Scale package, and for smaller teams we can scope it on the audit call. The Agency Delivery OS demo includes the playbook I use for Notion to ClickUp moves.

Do you only work with agencies?

Agencies are my focus, but the same approach works for consultancies, clinics, property managers and dev studios, as the demos show.

Not ready to book?

Start with the free Agency Ops Audit Checklist.

A short self-assessment that shows where your agency is leaking time and money. No call needed, just a clearer picture of what to fix first.

Get the free checklist

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You're in ✓

The checklist is on its way to your inbox. While you wait, a free 30-minute audit call is the fastest way to see what your system could look like.

Your turn

Ready to see yours?

Book a free 30 to 60 minute workflow audit. We'll map where the time is going and what it would take to fix it, and you'll leave with a plan whether or not we work together.

Take the tour again
30 to 60 minutes · No obligation · Abuja & remote